Applying for a career with Specialist and Equine Bailiffs Ltd

To the extent that Specialist and Equine Bailiffs Ltd is processing your Curriculum Vitae (CV) based on your consent, you have the right to withdraw your consent at any time.

From time to time, Specialist and Equine Bailiffs Ltd may change this Privacy Notice as we deem necessary or required by law.

Any changes to the processing of your personal data will be immediately posted on our website and you will be deemed to have accepted the terms of the Privacy Notice on your first use of our website following the alterations.

Curriculum Vitae

Specialist and Equine Bailiffs Ltd gives applicants the option of submitting a CV via email.

You can do this either to apply for a specific advertised job or to register an interest for future positions as they come up.

Your CV will be stored in our database, and will only be accessible by decision making management.

  • We will only use your CV to assess your suitability for job vacancies, respond to your enquiries and meet our legal obligations.
  • We will delete your CV when it is no longer needed for these reasons
  • We will not trade your data or share your CV with any other companies.
  • Your data does not leave the European Economic Area (EEA) when emailed to our company
  • We will not process your personal data outside of the EAA without your explicit consent.

Equal Opportunities

Specialist and Equine Bailiffs Ltd is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, color, nationality, national origin, disability, sexual orientation, religion or age.

Information we hold about you

If you contact us we will hold the following information about you

  • The information supplied by you in your CV

Using your data

References to the basis of processing are a reference to the article of the General Data Protection Regulation under which we undertake the processing in question.

Based on your (explicit) consent – Article 6(a) and 9(2)(a) e.g. –

  • When you freely send us your CV
  • When we process special category data of personal data about you that you have included in your CV (e.g. racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning your health, sex life or sexual orientation)

You are free at anytime to change your mind and withdraw your consent.

Dealing with your CV submission

If you send Specialist and Equine Bailiffs Ltd your CV via our website or by email, we will follow up your submission enquiry and let you know if we have any suitable vacancies.

We will only keep successful applicant CV’s.

(You are the data subject and you have given us consent to process your personal data for one or more specific purposes i.e. Apply for a job – Consent Basis Article. 6.(a): this is necessary to assess your application and suitability)

Data Security

Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis.

Unfortunately, the transmission of information via the internet is not completely secure.

Although Specialist and Equine Bailiffs Ltd will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site via third party networks; any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to try and prevent unauthorized access.

Specialist and Equine Bailiffs Ltd have put in place commercially reasonable and

appropriate security measures to prevent your personal data from being accidentally lost,

used or accessed in an unauthorized way, altered or disclosed.

In addition, we limit access to your personal data to those employees who have a business

need to know.

Those employees will only process your personal data on our instructions and they are

subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

Your personal data and the EEA

Specialist and Equine Bailiffs Ltd does not transfer or process data outside the European Economic Area (EEA) unless the nature of the processing requires it (for example, where we are emailing a party to your matter who is based outside the EEA, or because you have chosen to use an email or other communications service which routes data outside the EEA).

Third parties

Specialist and Equine Bailiffs Ltd does not trade your personal information and as a general principle, we will not transfer your personal data to third parties without your permission.

There are exceptions to this:

  • It is possible, though unlikely, that we might be forced to disclose your information in response to a court order or other binding mandate.
  • We also have a small number of companies providing services to us. Telephony services, which would get to see your phone number if we call you, and a broadband supplier which could see your email address (but not the content of what you send us, if you encrypt it). We also use an external accountancy service but, unless you are a sole trader or a partnership, they are unlikely to see any personal data relating to you.
  • Due to the nature of our services, clients under contract may ask to see CV’s of staff that have been chosen to work for them i.e. High Court Enforcement, Trespass / Protestor removal. (Please contact us if you wish to discuss this)

 

Deletion and retention periods

RECORD RETENTION PERIOD
Information, data or record Period for retaining record & accompanying notes
Accounting records 3 years for private companies

6 years for public limited companies

Income tax and NI returns

Income tax records

IR correspondence

At least 3 years after the end of the financial year to which they relate
Statutory Maternity Pay records, calculations, certificates & related medical evidence 3 years after the end of the tax year in which the maternity period ends
Wage/salary records, overtime, bonus & expenses 6 years
National minimum wage records 3 years + current year after the end of the pay reference period
Application forms and interview notes (for unsuccessful candidates) 1 year from date of interview
Personnel files and training records (including recruitment, disciplinary records and working time records) 6 years after date employment ceases
Redundancy details, calculations of payments & refunds 6 years from the date of redundancy
Statutory Sick Pay records, calculations, certificates & self-certificates 6 years

 

When assessing what retention period is appropriate for your personal data, Wolf Enforcement Services Limited takes into consideration:

  • The requirements of our business and the services provided;
  • Any statutory or legal obligations;
  • The purposes for which we originally collected the personal data;
  • The lawful grounds on which we based our processing;
  • The types of personal data we have collected;
  • The amount and categories of your personal data; and
  • Whether the purpose of the processing could reasonably be fulfilled by other means.

Subject Access Requests

Specialist and Equine Bailiffs Ltd strives to be as open as we can be in terms of giving people access to their personal data.

A Subject Access Request under the GDPR / Data Protection Act 2018 is your right to request a copy of the information that we hold about you.

Subject Access Requests must be in writing to Specialist and Equine Bailiffs Ltd, Kemp House, 152 City Rd, London EC1V 2NX.

If Wolf Enforcement Services Limited does not hold your personal data we will respond in writing without undue delay and within one calendar month of your request (where that request was submitted in accordance with our policy).

The information we supply will:

  • Confirm that your data is being processed;
  • Verify the lawfulness and the purpose of the processing;
  • Confirm the categories of personal data being processed;
  • Confirm the type of recipient to whom the personal data have been or will be disclosed, and
  • Let you have a copy of the data in an intelligible form.

Please note that you may need to provide identification in order to prove who you are to access your data.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.

In the instance that we do not hold information about you we will also confirm this in writing at the earliest opportunity.

How to complain

If you are unhappy with how we have used your personal information please contact, the Enforcement Manager Specialist and Equine Bailiffs Ltd, Kemp House, 152 City Rd, London EC1V 2NX, and your complaint will be investigated.

Your privacy rights

You have lots of privacy rights in respect of our processing of your personal data.

Click on privacy rights for more detailed information

You also have the right to lodge a complaint about our processing with a supervisory authority — you probably want the UK’s Information Commissioner’s Office

Telephone: 0303 123 1113

Online: https://ico.org.uk/concerns